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HR and Payroll Assistant (6 month fixed term maternity cover)

Job Description

HOURS:  35 per week

The Human Resources Team advises and supports the organisation on a range of HR matters.  The Human Resources Assistant is responsible for supporting organisation wide HR activity, including payroll collation and input, recruitment and selection, clearance checks, and ensuring systems and processes work efficiently.

Main Duties and Responsibilities

     Payroll Administration

  1. To be the main contact for managers in ensuring that information impacting on staff pay is inputted accurately and the relevant checking processes are carried out to agreed deadlines. To investigate and resolve any errors and discrepancies which may arise out of this.
  2. To ensure the integrity and accuracy of information held on the payroll and HR databases across a variety of employee life cycle events so as to enable effective extraction, interrogation and reporting of data.

Recruitment Administration

  1. To be an on going point of contact for recruiting managers/volunteer coordinators/candidates throughout the recruitment process, advising on timescales, interview panels and process.
  2. To draft and publish effective and attractive adverts.
  3. To issue relevant paperwork and information to new starters, including references and other clearances, offer letters, contracts, pension letters, induction, etc.
  4. To manage the referral process for obtaining criminal records checks for staff and volunteers, liaising with staff/volunteers, managers/coordinators to ensure timely and accurate paperwork and adherence to policy.
  5. To develop and maintain effective personnel and recruitment files.
  6. To review processes and look for improvements in order to improve the candidate experience.

HR Data

  1. To collate and compile HR metrics data for quarterly reports


  1. To manage the HR recruitment mailbox to ensure queries are dealt with or referred on as appropriate.
  2. To oversee the online mandatory training issued to new and current  staff
  3. To complete other HR general administrative duties
  4. To ensure HR information published on the RC website is informative and up to date.
  5. To take notes supporting key HR meetings, e.g. disciplinary, grievance and appeal hearings.
  6. To provide a customer focused service to team colleagues, staff and external customers
  7. To participate in job evaluation
  8. To work as part of the Human Resources Team, attending regular team meetings and participating in the overall objectives of the team
  9. To undertake additional duties, commensurate with team working and job grade where required.

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Personal Specification

Qualifications Desirable 1. CIPD qualified or working towards qualification Experience Essential 2. Experience of HR/recruitment administration. 3. Experience of accurate data inputting 4. Experience of completing general HR administrative duties e.g. reference letters, note taking etc Desirable 5. Experience of using ADP Freedom 6. Experience of using a learning management system or administering e-learning Knowledge, skills and abilities Essential 7. Numeracy skills, sufficient to undertake accurate pay related calculations. 8. Excellent attention to detail to enable you to draft contracts and other important personalised documents. 9. Good communication skills, sufficient to liaise with a wide range of contacts both verbally and in writing. 10. The ability to prioritise work effectively. 11. Strong understanding of and adherence to the principles of Equal Opportunities, particularly in a HR context. 12. Good understanding of and the ability to apply the principles of confidentiality in an Human Resources context 13. Good IT skills across MS Office and sufficient knowledge to manage payroll data and online recruitment methods Desirable 14. Knowledge of GLPC job evaluation scheme

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    HR and Payroll Assistant (6 month fixed term maternity cover)
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    Social Housing & Public Sector
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